Corporate Administrator / Client Relationship Officer

Boutique law firm in Malta

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Our Client, a boutique law firm from Malta, specializing in providing audit & assurance, accounting & advisory, taxation & legal as well as trust, fiduciary & corporate services to a portfolio of international clients, is currently looking for appropriate Candidates for the position of: Corporate Administrator / Client Relationship Officer.

Scope of duties:

  • Organising and co-ordinating professional support to multiple clients through the scheduling of appointments, email correspondence, telephone conversations and preparing and delivering documents and understanding/responding to different clients’ requirements;
  • Obtaining, processing and filing all documentation and records for clients in an organized fashion;
  • Assisting  clients regarding various structuring as well as overall corporate governance;
  • Communication and coordination with clients and internal/external parties;
  • Ensuring proper legal records are maintained in relation to the companies/structures;
  • Looking after a portfolio of clients;
  • Acting as a point of contact for legal matters for clients and advisors and providing excellent customer service;
  • Setting up new client companies;
  • Preparation and review of various legal documents such as resolutions of the board of directors, shareholders resolutions, various agreements;
  • Arranging for the nomination/resignation of directors/managers, changing domicile of companies etc.;
  • Opening of bank accounts;
  • Arranging for registrations at the commercial register and other obligatory registrations;
  • Guiding acquisitions and re-organisations of companies/structures, liquidation of companies;
  • Developing job knowledge and skills in compliance and due-diligence by participating in educational and training activities whilst keeping abreast with Anti-Money Laundering Regulations and Industry recommendations;
  • Coordinating the KYC compliance and intake procedure, carrying out online searches and checks via multiple third party platforms and software programmes utilized by the Company to effectively carry out screening services for our clients’ customer-base;
  • Maintaining international standards of service and following strict policies and procedures in providing a high-level service to all our clients;
  • Assisting Directors in generating new revenue by presenting the company’s services to potential new clients.

Requirements:

  • At least 2 – 3 years of relevant experience in a corporate secretarial or corporate administration role in the Audit, Law, Fiduciary or Domiciliation environment
  • University or professional studies in Law/Masters of Law
  • Fluency in English. Any other language is considered a strong asset
  • Good knowledge of corporate law & AML regulations
  • Proactive approach
  • Team player with “hands-on” mentality
  • A ‘can do’ attitude and a constant focus on results
  • Strong interpersonal and communication skills
  • Proficient in the use of PC software
  • Autonomous with a high ability to define priorities
  • Great interpersonal skills with a true motivation to grow
  • Attention to detail

Offer:

  • attractive salary package
  • challenging and diversified job
  • opportunity to work in an international environment
  • clear career path
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